Frequently Asked Questions
Q: WHEN DO I NEED TO REGISTER?
A: As soon as possible since space is limited. The guaranteed acceptance date is December 4, 2009. Registrations filed online after December 4th will be accepted on a space available basis.
Q: WHAT IF I DON’T HAVE THE HOBY SCHOOL ID AND PASSWORD TO REGISTER ONLINE?
A: School personnel should send an email to registration@hoby.org with the subject line “School ID Request” containing the following information:
- High school name
- School’s complete mailing address with city, state, and zip code
- School contact name
- School contact phone number
Your HOBY School ID and password will be sent to you via email. Please secure the confidentiality of the school ID and password as only school counselors should register a student online.
Q: WHAT IF I DON’T HAVE ONLINE ACCESS? CAN I SEND IN A PAPER REGISTRATION?
A: No, paper registrations will not be accepted. Please use the online process. Contact your local HOBY volunteers for assistance with online registration if you have difficulty. You can find your local contact person and information on the calendar section of the website.
Q: DO I HAVE TO PAY THE REGISTRATION FEE AT THE TIME I REGISTER MY STUDENT?
A: No. You may choose to pay the registration fee at a later time. When ready to pay, simply log back in with your school ID and password and complete the payment process. Please note that a student is not officially accepted into the program until the registration fee is received.
Q: WHY DO I NEED TO PROVIDE AN EMAIL ADDRESS FOR THE STUDENT?
A: A valid email address for the student is very important because pre-seminar materials and confirmation of acceptance will be sent through email. If your student does not have an email address, please ask them to provide a parent’s email address to ensure information about the seminar will be received.
Q: HOW MUCH IS THE REGISTRATION FEE?
A: The fee for one student to attend a HOBY Leadership Seminar is $150. After logging in to the online registration process, you will be prompted as to whether your local site will allow additional students from your school to register for the local seminar and if there are any additional fees
Q: WHO PAYS THE REGISTRATION FEE?
A: The school is asked to pay the fee. If the school is not able to pay the fee, please consider Booster/Activity clubs, PTA, or other creative options in your community for sponsorship. Finally, parents of the selected student can elect to pay the fee.
Q: WHAT IS THE REFUND POLICY?
A: No refunds will be issued, so we highly suggest selecting an alternate student.
Q: WHEN AND WHERE IS THE HOBY SEMINAR?
A: Seminars are scheduled between mid-March and mid-June, 2010. As the dates are determined, they will be posted on the calendar, along with the local HOBY contact information.
Q: WHAT HAPPENS AFTER A STUDENT IS REGISTERED AND PAID?
A: Your student will receive an email confirmation stating he/she has been officially accepted into the program. Within six weeks of the local HOBY Seminar, your HOBY Ambassador will receive pre-seminar materials containing more detailed information (such as where to go, time of arrival and departure, and local confirmation information). If materials are not received within this time frame, please contact your local HOBY state volunteer team.
Q: WHAT IF THE STUDENT I SELECTED CANNOT ATTEND?
A: HOBY highly recommends selecting an alternate student and submitting him/her online is case the originally selected student is unable to attend. If your selected HOBY Ambassador is unable to attend, and an alternate student is already submitted online, simply log back in to the online system and follow the instructions to replace the primary student with the alternate. If an alternate student was not initially selected and submitted online, please log back in to the online registration system with your HOBY school ID and password, and then submit an alternate student and replace your primary HOBY Ambassador. Follow the instructions online.
Q: CAN I REGISTER MORE THAN ONE STUDENT TO GO TO HOBY?
A: After logging in to the online registration process, you will be prompted as to whether your local site will allow additional students from your school to register for the local seminar and if there are any additional fees.